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The Undeposited Funds account holds customer payments in QuickBooks until you deposit them at your real-life bank. Once you have your deposit slip, you can combine these payments into a single record so QuickBooks matches your bank records. If you process invoice payments through QuickBooks Payments for Desktop , QuickBooks takes care of everything for you. You don’t need to combine payments or move them to an account.

When you follow the workflow to receive payment for an invoice , QuickBooks automatically puts them into Undeposited Funds. Move onto Step 2 and deposit the payments. By default, QuickBooks puts sales receipt payments into the Undeposited Funds account. All you have to do is create a sales receipt and QuickBooks handles the rest. Now you can select an Undeposited Funds or another account each time you create a sales receipt.

Instead, you can put the payment directly into an account and skip Undeposited Funds. With your deposit slip in hand, you can record a bank deposit and combine the payments in QuickBooks. All payments in the Undeposited Funds account automatically appear in the Bank Deposit window. Use your deposit slip to decide how to combine the payments.

Learn more and get detailed steps for how to combine payments and make a bank deposit. The report lists any transactions still in the Undeposited Funds account. To add these payments to a deposit, follow “Step 2: Make a bank deposit. Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page. QuickBooksHelp Intuit. Invoice payments you process outside of QuickBooks: When you follow the workflow to receive payment for an invoice , QuickBooks automatically puts them into Undeposited Funds.

Sales receipts for payments you process outside of QuickBooks: By default, QuickBooks puts sales receipt payments into the Undeposited Funds account. Was this helpful? Yes No. You must sign in to vote, reply, or post.

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