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Outlook offers a few ways to act upon or delay acting upon email that Mail does not. To do so, you need to click the File button, which opens the Account Information page, and from there the Add Account button. In Mail, the accounts Mail manages are prominently displayed on the left-hand nav bar, and adding an additional email account is as easy as simply right-clicking the Accounts button.
At least Accounts offers you a good starting point. Mail simply feels better organized. Where Mail shines, however, is the absolute elimination of visual clutter.
Here, Outlook throws tabs, icons and more at you:. Mail, however, simplifies the whole process. Here, the focus is on the content, not the interface. For me, my workflow often focuses on a single concept or topic, often summed up inside of a single email thread. I tend to organize projects outside of my email, versus trying to keep track of multiple contributions and email threads. Mail does support folders, which helps during major product releases or event coverage.
Modern collaboration can often be messier, with lots of projects bouncing off multiple collaborators at various organizations. That, to be fair, is where Outlook begins to shine. Collaboration can be complex, and we all use different methods to prioritize tasks, such as using rules to automatically assign email to different folders or recipients. While you can use a hierarchical folder structure within Outlook to organize email, you can also color-code email to create other subdivisions.
Outlook also allows you to set flags to follow up at a future time, kicking the can down the road. Mail really only allows you to flag an email or to mark it as unread, an older but still valid way of prioritizing an email. The question you need to ask yourself is: Are you an email power user?
Do you need to be? Navigating it is simple. That will open up a menu through which you can find common features like setting an out-of-office notification or changing your email signature. Notes: You can’t create hyperlinks, change the font or font color of your signature, or add images.
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